You found a government opportunity that looks like a great fit. Your company can do the work. You have relevant experience. The deadline is manageable.

Then comes the question: Who has time to write the proposal?

For many small business contractors, the answer involves a business owner working late, a small team juggling several responsibilities, or another promising opportunity getting pushed aside.

FedBiz365 now offers a way to get the writing started much faster.

Within the Opportunity Assistant, subscribers can generate a customized draft proposal or draft Sources Sought response using their Capability Statement and supporting company documents. A working first draft can be ready in minutes.

This enhanced feature is included in your FedBiz365 subscription at no additional charge.

Watch the overview video above to see the feature in action, then read on for what it means for your next pursuit.

More Than an Outline: A Draft Built Around Your Business

A proposal outline helps you organize your response. But an outline still leaves plenty of writing to do.

The new FedBiz365 proposal writing feature goes further by helping draft the response itself.

You supply information about your business through documents such as your Capability Statement, past performance references, quality control plans, and staffing plans. The Opportunity Assistant uses those materials alongside the opportunity’s requirements to create a company-specific starting draft.

That distinction matters. Your response should explain how your company can perform the work, supported by relevant experience and a credible approach.

A Capability Statement provides an introduction. Supporting documents give the system more substance to work with, including how you manage projects, maintain quality, staff contracts, and deliver results.

The resulting draft gives your team something concrete to review, revise, and strengthen.

How It Works in the Opportunity Assistant

The process starts with the opportunity you want to pursue in FedBiz365.

Within the Opportunity Assistant, add the company documents relevant to that pursuit and use the proposal writing feature to generate a draft proposal or Sources Sought response.

For a facilities support opportunity, for example, a contractor might provide a Capability Statement, references from similar projects, a quality control plan, and a staffing approach. Those materials give the system a foundation for describing the company’s experience and proposed approach.

A professional services contractor might provide different supporting materials, emphasizing personnel qualifications, project management practices, and results from comparable engagements.

The important point is relevance. You do not need to include every document your company has ever produced. Select materials that help explain why your business is qualified for this particular requirement.

Once the draft is generated, your team can begin its review.

Spend Less Time Getting Started

Anyone who has written a government proposal knows that the blank page is only part of the problem.

Before writing begins, someone has to locate the right company information, sort through previous responses, identify useful past performance examples, and decide how those pieces fit the current opportunity.

Then comes the first pass at turning all of it into a readable response.

FedBiz365 can shorten that early drafting stage. With a working document in hand, your team can move sooner to the questions that require experience and judgment:

Does this approach address the agency’s actual needs? Are these our strongest examples? Have we explained how the work will get done? Where do we need more detail?

A draft also makes collaboration easier. A subject matter expert can review the technical approach. An operations manager can evaluate staffing assumptions. A business owner can check whether the response accurately represents the company.

Everyone has something to work from, rather than waiting for one person to finish the initial writing.

Give Sources Sought Responses More Attention

The feature also supports draft responses to Sources Sought notices, an important part of the government contracting process that busy businesses sometimes overlook.

Agencies use these notices to gather market research and learn about businesses capable of meeting a requirement. Responding gives your company a chance to explain its capabilities before a future solicitation takes shape.

But preparing a useful response still takes time. You need to address the agency’s questions, select relevant experience, and explain your capacity to perform the work.

FedBiz365 can help organize that information into a draft using the notice and your supporting documents.

Your team can then sharpen the response, add practical insights, and confirm that it answers what the agency asked.

For a small business balancing current contracts and active proposals, reducing the initial writing effort can make it easier to participate in these earlier conversations.

Pursue More of the Opportunities That Fit

Small businesses rarely have unlimited proposal capacity.

Even a strong opportunity can become difficult to pursue when the people who understand the work are also responsible for delivering it. Adding another response to the schedule may mean overtime, competing deadlines, or passing on something worth considering.

Faster drafting can help ease that pressure.

A business owner handling proposals personally can reach a working version sooner. A small proposal team can begin reviewing and assigning revisions earlier. Contractors considering several opportunities can devote more attention to the pursuits that best match their experience and resources.

That does not mean bidding on everything.

A faster first draft is most valuable when it supports a sound pursuit decision. You still need the qualifications, capacity, pricing, and approach to perform the contract successfully.

The benefit is having more room in your schedule to pursue the right work.

Better Source Documents Make a Better Starting Point

Before generating a draft, take a few minutes to review what you plan to provide.

Is your Capability Statement current? Do your past performance references describe work relevant to this opportunity? Does the staffing plan reflect the people and resources you can actually provide?

Specific information is particularly useful. A project description that explains the scope, your responsibilities, and measurable results provides more substance than a general statement about excellent service.

Older documents also deserve a check. A quality control plan written for a previous contract may include procedures, locations, or responsibilities that do not apply to the new requirement.

Use your strongest, most relevant materials. Then review how that information appears in the generated response.

That preparation can reduce corrections later and help your team spend its editing time on the proposal’s substance.

Review the Draft Before It Goes Anywhere

FedBiz365 generates a draft, not a submission-ready guarantee.

Your team remains responsible for checking every statement, confirming the proposed approach, and ensuring the response follows the solicitation and its amendments.

Review company experience, personnel qualifications, staffing commitments, and past performance details carefully. Remove anything unsupported and fill in missing information. Check submission instructions, required attachments, page limits, and formatting separately.

The final response should also sound like your business. Replace broad language with specific explanations of what you will do, how you will do it, and why your approach makes sense for the agency.

That review is where your knowledge of the work becomes essential. The feature helps with the first pass; your team makes the response accurate, credible, and competitive.

More Value From Your FedBiz365 Subscription

This upgrade extends FedBiz365’s support beyond finding and understanding opportunities into the writing process itself.

Alongside tools such as amendment summaries, compliance matrix generation, and labor pricing estimates, proposal drafting gives subscribers another way to reduce time-consuming preparation work.

And it comes at no additional charge.

For small businesses working with limited proposal resources, that is a meaningful addition. You can put your existing company materials to work, get a first draft started in minutes, and spend more time developing a response you are confident submitting.

Book a custom demo of FedBiz365 today to see the proposal writing feature in action and discover how it can help your business pursue more qualified opportunities and compete to win in the government marketplace.

Have questions? Call: 844-628-8914

Book a Free Consultation

Top rated

Based on 861 reviews

Lee Bailey

1 month ago

Enjoyed working with Mrs Constance Painter. Quick communication and process went smooth!

Response from the owner:Thank you for your business and your five star google review for the FedBiz Access team member. We value your feedback!

Peter Anthony

1 month ago

After initially signing up for FedBiz i really wasn't sure what to expect, but I took a chance and the folks working there were really helpful. Constance Painter was one of the first to assist me with moving me along the process, and I was really impressed with her availability and forward thinking to keeping the ball rolling.

Response from the owner:Our pleasure to be of service and to continue assisting with your government contracting needs now and in the future. Thank you for this five star google review for the FedBiz Access team and for placing your trust in us.

Jamal Salih

1 month ago

My experience with FedBiz has genuinely been a positive and valuable one. When I came to them, I was still learning my way through government contracting, and the guidance and support I received helped me better understand the process and continue moving my business forward. I especially want to recognize Frank Kerbs. I had regular consultation meetings with Frank, and I always appreciated his time, knowledge, patience, and willingness to answer my questions. Having someone knowledgeable that I could speak with consistently made a real difference in my experience. During my time working with FedBiz, my company went on to receive several government contract awards. Most recently, we were awarded a four-year government contract providing ongoing maintenance services for a public healthcare facility. I’m extremely grateful for the progress my company has made and for the guidance and resources FedBiz provided along the way. What I appreciate most is that my experience with FedBiz wasn’t simply about receiving a service. I came away with a much greater understanding and appreciation for government contracting and what is possible for a small business willing to pursue these opportunities. I’m genuinely grateful to Frank and the entire FedBiz team for being part of that journey, and I would gladly recommend them to other small-business owners who are serious about exploring government contracting.

Response from the owner:Congratulations of your contract award success and thank you for the opportunity to be of assistance. We appreciate your detailed feedback for the FedBiz Access team and your account consultants specifically. We look forward to continue providing valuable service and assistance with your government contracting goals, from registration to award.

Dennis Haag

2 months ago

Great POC for us. They provide us with current and relevant information. You need them to keep informed and to find opportunities.

BRONSON'S AMBITIONS

2 months ago

Great With Follow Up and Execution!

Response from the owner:Thank you for your feedback, our pleasure to assist with your government contracting goals and registrations.

James Mabrey

3 months ago

Working with Ashley Futral of FedBiz Access was a great experience, she was professional and very Knowledgable of the process and I would recommend anyone pursuing anything within the US Governement Certifications Space to Work with FedBiz Access Team.

Response from the owner:Congratulations on your recently awarded Certification and thank you for the opportunity to assist in that endeavor on your behalf. We appreciate your business and your feedback and remain at your service as needed.

Stevie Duncan

3 months ago

Was able to reeive information capable of getting me engaged in the process.

Response from the owner:Thank you.

Bill Ketenbrink

3 months ago

great job

Response from the owner:Thank you for this five star google review for the FedBiz Access team!

Rich Mauch

3 months ago

Big shoutout to Constance Painter of FedBiz for the awesome work she recently managed for our gov't SAMS account. Thank you Constance!

Response from the owner:Been a pleasure to assist you with your government contracting needs, looking forward to your success!

Lori

3 months ago

Helpful and friendly staff. Nice and easy.

Response from the owner:Thank you, our pleasure to assist

Patrick Tuttle

4 months ago

THE TEAM--Wayne-Frank-Ashley =A+ Team. All of them are there for you, and unlike many other places we interviewed, they are keen to answer your calls and questions in an expeditious manner. We never have to wait very long to get help. We tried many firms, and NONE can hold a candle to "THIS" team. Thx guys for your "CARING"

Response from the owner:Our pleasure to consistently be of help and value to your organization and government contracting goals. We look forward to continue earning A+. Thank you for your business and time in leaving the FedBiz Access team this five star google review and comments.

Cathy M

4 months ago

I met Sidney Waters one year ago on a conference call. Really personable and ready to help companies become properly equipped government contractors. Their resources and expert guidance provide everything you need to implement your strategy and hit the ground running. Although I haven't subscribed to Fed Biz Access, Sidney Waters has consistently checked in on our progress, providing "gold nuggets" and directing us to government resources. To be honest, he doesn't have to, but he's a quality individual. And for that, we appreciate him. The team at Fed Biz Access consists of former contracting officers who clearly know their stuff. If you are looking to start a government contracting business, I highly recommend calling Sidney Waters before spending your budget elsewhere. He is a genuine, professional who genuinely wants you to succeed.

Response from the owner:Thank you for attending our presentation; Our pleasure to be of assistance and support with your government contracting goals as needed. We look forward to being of service again in the future. We appreciate your time in posting this five star google review for the FedBiz Access team consultant.

Glenn Scheel

4 months ago

Ashley Futral and the entire staff at FedBiz Access are very knowledgable and helpful. Ashley has helped me navigate the arduous process of GSA approval with great care and speed.

Response from the owner:Thank you for the opportunity to be of service. We appreciate the five star google rating and your positive feedback for the FedBiz Access team and your account specialist.

diane canovas

4 months ago

I've been working with Ashley Futral for almost 2 years, after taking over as Account Administrator for our SAM.gov account. Interaction with Ashley has always been pleasant. She took the time to explain what she was doing as she navigated through the process of updating our account information. Very knowledgeable, which was a relief as I was just taking over the role of Admin. Thank you Ashley, "Thumbs Up"

Response from the owner:Thank you for the thumbs up and for your continued business. Very much appreciate your feedback and five star google rating for the FedBIz Access team specialist.

Jo-lin Ferdinand

4 months ago

Ashley Futral has always been available for me. She has always made me feel like I have nothing to worry about. My million questions are answered with a kind word and assurance that all is good and she's got me. Never worry about a due date, she's on it before I even know it's coming up. Super GRATEFUL THAT SHE IS THERE FOR ME.

Response from the owner:We look forward to always being of service and value to your organization and love the "million questions".. we strive hard to have the million answers:) Thank you for this five star FedBiz Access team consultant review!

Mariah Khetem

4 months ago

Ashley was outstanding throughout the entire process. She was incredibly responsive, knowledgeable, and dedicated to ensuring everything was completed accurately and on time. Her attention to detail and proactive communication made what could have been a complicated process feel seamless and stress-free. Ashley worked diligently to guide us through each step, keeping us informed along the way and quickly addressing any questions or updates that arose. Her professionalism, expertise, and commitment to customer service were evident from start to finish. We truly appreciate all of Ashley's hard work and support and would highly recommend her and Fedbiz to anyone needing assistance. Thank you, Ashley, for going above and beyond!

Response from the owner:Our pleasure to assist with your government contracting needs and registrations. Thank you for your repeat business and your detailed five star feedback for the FedBiz Access team specialist. Very much appreciated!

Al Hogan

4 months ago

I cannot say enough good things about Ashley Futral and the exceptional support she provided throughout my SBA and SDVOSB certification process. From start to finish, Ashley demonstrated an outstanding level of professionalism, attention to detail, and commitment to customer service. Navigating the certification process can be overwhelming, but her knowledge, guidance, and responsiveness made the entire experience smooth and stress-free. Ashley took the time to thoroughly review every requirement, identify potential issues before they became problems, and ensure that all documentation was accurate and complete. Her meticulous attention to detail played a significant role in helping me successfully obtain both my SBA certification and Service-Disabled Veteran-Owned Small Business (SDVOSB) certification. What impressed me most was her genuine dedication to her clients. She was always available to answer questions, provide updates, and offer expert advice throughout the process. Her communication was timely, clear, and professional, giving me confidence every step of the way. If you are seeking assistance with SBA certifications, SDVOSB certifications, or government contracting registrations, I highly recommend Ashley Futral. Her expertise, work ethic, and customer-focused approach are truly second to none. Thank you, Ashley, for your outstanding support and for helping me achieve this important milestone for my business. I also want to add I wouked with Mya Plant. Mya Plant exceeded every expectation and delivered a capability statement that truly elevated our organization's professional image and marketability. From our initial consultation through the final product, Mya demonstrated exceptional professionalism, attention to detail, and a genuine commitment to understanding our business. She took the time to learn about our organization's history, capabilities, certifications, differentiators, and long-term goals, then transformed that information into a polished, visually appealing, and highly effective capability statement. What impressed me most was her ability to take complex information and present it in a clear, concise, and compelling format that speaks directly to potential government agencies, contracting officers, and business partners. Her recommendations improved not only the document itself but also how we communicate our value proposition to prospective clients. Mya was responsive, patient, and incredibly easy to work with throughout the entire process. Every revision was completed quickly, and she consistently went above and beyond to ensure the final product exceeded our expectations. Thanks to her expertise, we now have a professional capability statement that accurately reflects our organization, strengthens our credibility, and positions us more effectively for government contracting and business development opportunities. If you are considering hiring Mya for capability statements, government contracting support, branding materials, or professional business documents, I recommend her without hesitation. Her expertise, customer service, and dedication to excellence are second to none. Thank you, Mya, for your outstanding work and commitment to our success. We look forward to working with you again in the future. — Professor Al Hogan Owner, Team Randori Martial Arts Retired U.S. Army CW4 | Veteran-Owned Business Owner

Response from the owner:Thank you for your business and your detailed five star review for the FedBiz Access team consultant; our pleasure to be of service as needed.

Rita Hibbard

4 months ago

Very good company.

Response from the owner:We appreciate your business and this five star google review for our FedBiz Access team. Thank you.

Allyson Collins

5 months ago

Elizabeth Whitaker was exceptional, very helpful and was always there whenever we need her, thank you Elizabeth for being the great person that you are. We at Collins Henry, LLC is very grateful to have her working on our behalf....

Response from the owner:Our pleasure to continue being of valuable service to your organization. Thank you for the recognition and the kind comments for our FedBiz Access specialist; We appreciate you.

Bryan Johnson

5 months ago

I had my own federal contracting consulting business for 25 years and I have to say Fed Biz Access is doing it right.

Michael Scanna

5 months ago

I cannot recommend the assistance Elizabeth and her team provided to me enough! The entire process was handled professionally, quickly, and with incredible attention to detail. What seemed overwhelming and confusing at first became simple and stress-free thanks to their guidance. They answered every question patiently, ensured all information was submitted correctly, and kept me informed every step of the way. Their knowledge of the SAM registration process saved me so much time and frustration. If you need reliable, efficient, and trustworthy help with SAM registration, this is absolutely the team to use!

Response from the owner:Thank you for your business and your time in leaving us this five star Google review for the FedBiz Access team specialist. We appreciate your recommendation and detailed feedback on your experience with our dedicated team. We remain at your service, as needed.

Stacy Hall

5 months ago

Trying to update anything with a govenrment agency is always a nightmare. After fighting with Sam.gov for weeks and getting nowhere, we reached out to Constance for help. She has made this SO much easier on us and gotten our account active again.

Response from the owner:Taking the frustration out of these somewhat cumbersome processes is at the center of our expertise. As changes continue within the government workplace, platforms and procedures, our team stays vigilant and current in our quest for a fruitful and pleasant customer experience. Thank you for the opportunity to assist.

Justin Moore

5 months ago

Elizabeth Whitaker with FedBiz Access has been great. She has taken her time with us to customize her services directly to what we need. She is very professional and knowledgeable. Further, she is very proactive and highly responsive in our communications. We enjoy our experience working with Elizabeth and her team. We would highly recommend using Elizabeth at FedBiz Access.

Response from the owner:Thank you for the opportunity to be of assistance as needed with your government contracting needs; very much appreciate your positive feedback and five star review for the FedBiz Access team specialist and your recommendation of our services.

Minerva Finishes

5 months ago

Elizabeth Whitaker has been so very helpful to us. We are a very small business attempting to navigate the Government Contracts process. Elizabeth is quite knowledgeable, easy to understand and patient.

Response from the owner:Thank you for your positive feedback for the FedBiz Access team specialist and this five star google review for our Company. Look forward to assisting you as needed in the future.

Lynn Tyler

6 months ago

Elizabeth Whitaker helped me get my recertification. She made the process painless. She also helped me update my SAM.

Response from the owner:We appreciate your continued business and positive feedback for the FedBiz Access team specialist. Congratulations on your recent recertification, and thank you for the opportunity to assist you in that process.